There is one constant in life and in construction, and that is change. Design, materials, hands. Yet how we document that change can mean the difference between getting work done, and creating extra work. And you hate that. So do I.
The American Institute of Architects (AIA) says this about change orders: “…most effective when backed by systematic documentation, the contractor should provide all back up to the architect and the owner.” O.K., except, here’s the way most companies deal with change orders:
– We notice an issue in the field and look at it on the plans to find the discrepancy.
– We check it out and look to contracts and documents to verify that it is actually a problem.
– We talk about the problem in meetings, and decide if it needs a change order.
– We prepare the documentation for the change order.
– Still with us?
– We get the change order documents signed.
– Finally, we get back to the actual work: building.
Change order tracking can be a ridiculous and time consuming process. But it doesn’t need to be.
FieldLens makes all of this so much simpler.
Here’s how it works with FieldLens: We help by making the communication real time and by documenting everything in one place (making it easier to anticipate change orders also). You don’t have to search through weeks of email conversations, meeting notes, sketches, proposals, and pricing sheets. Change orders can all be tracked and stored in one project—tagged with specific categories to make them easy to find—or even documented in a single item.
By eliminating the back and forth between multiple project partners and navigating various sources, change does not have to tack on extra work to your days. You can get your change orders faster, and update and track them faster. They’ll be there for you to reference whenever you need them.